Find the friction
Repeated work and lost handoffs.
Business automation
Automation: less repetition.
More control.
Turn recurring work around leads, clients, email, documents and reporting into dependable workflows.
What we build
Automate the handoffs where work gets lost.
Lead and client flow
Capture enquiries, qualify information, update the CRM and assign the next action.
Connected operations
Move approved data, generate documents and schedule follow-up.
Control and visibility
Add rules, alerts and reporting so exceptions remain visible.
How we work
Designed around the real process.
We map the people, tools, decisions and exceptions first, then build what improves the operation.
Define the flow
Triggers, owners and fallbacks.
Connect the work
Systems, data and safeguards.
Launch with control
Failures, training and handover.
Workflow examples
See what controlled automation looks like.
Three clear examples per row. Click any 16:9 visual to enlarge it, then use arrows or keyboard navigation.
01 / 12
Lead capture & routing
Capture, qualify and assign every enquiry automatically.
LEADS · FORMS · CRMClick to enlarge ↗
02 / 12
Client onboarding
Move new clients through forms, documents and welcome steps.
CLIENTS · ONBOARDINGClick to enlarge ↗
03 / 12
Automated email journeys
Send confirmations, reminders and follow-ups from real events.
EMAIL · FOLLOW-UPClick to enlarge ↗
04 / 12
CRM pipeline automation
Keep opportunities updated and schedule the correct next action.
CRM · SALESClick to enlarge ↗
05 / 12
Quotes, invoices & payments
Create and track documents from approved business data.
DOCUMENTS · PAYMENTSClick to enlarge ↗
06 / 12
Reporting & alerts
Turn connected activity into dashboards and useful notifications.
REPORTING · ALERTSClick to enlarge ↗
07 / 12
Discovery & goals
Identify the work, delays and errors worth automating first.
GOALS · PEOPLE · TOOLSClick to enlarge ↗
08 / 12
Process mapping
Document each trigger, decision, action and exception.
TRIGGERS · DECISIONS · EXCEPTIONSClick to enlarge ↗
09 / 12
System design
Define how tools, data and permissions work together.
DATA · INTEGRATIONS · ACCESSClick to enlarge ↗
10 / 12
Build & configuration
Create the workflow with validation, rules and safeguards.
BUILD · RULES · FALLBACKSClick to enlarge ↗
11 / 12
Testing & launch
Test success paths, edge cases and deliberate failures.
TESTING · TRAINING · LAUNCHClick to enlarge ↗
12 / 12
Monitoring & optimization
Track reliability and improve the workflow after launch.
MONITORING · SUPPORT · IMPROVEMENTClick to enlarge ↗Ways to start
Choose the right level of help.
Start small or scope a complete operations system. Every build receives a clear scope first.
Workflow Review
€295
- Process and bottleneck review
- Automation opportunity list
- Recommended next action
Automation Blueprint
€595
- Workflow map and decision rules
- Tools and data requirements
- Clear build scope
Single Workflow Build
from €950
- One defined workflow
- Up to two connected services
- Testing and handover
Connected Operations Build
from €2,450
- Two to four related workflows
- CRM, email or notifications
- Documentation and launch testing
Revenue & Client Journey
from €3,750
- Lead, CRM and follow-up workflow
- Documents or payment steps
- Reporting and handover
Custom Operations System
from €6,500
- Discovery and system design
- Custom workflows and integrations
- Testing, training and launch
Workflow Workshop
€1,490
- Half-day on site in Belgium or live online with your team: review + blueprint in one afternoon
- 10–15 recurring tasks scored on hours per week, 3 picked to build first
- Fee credited against any build within 30 days
Managed Operations
from €690/month
- Ads and content produced and scheduled automatically
- Lead handling and weekly reporting
- Fixed fee — 100% of your media budget goes to the platforms
Larger systems are scoped around the real process after review.
What it costs to keep running
The build price above is one-time. Every delivered workflow needs a Vyndexo workspace to run in, billed directly by Vyndexo and separate from our invoice.
Delivered workflows run in your own Vyndexo workspace on the Workspace plan: €69.99 per seat per month (or €671.99 per year), minimum one seat, billed to you directly by Vyndexo. If the subscription is cancelled, the workflows stop running. Full detail on the build programme page.
Partnership
Runs on Vyndexo.
Every workflow we build runs inside Vyndexo — the AI workspace for chat, images, video and agents — built and technically operated by Kroventra, owned and commercially run by our partner Vyndexo. The workshop plan itself stays tool-independent: it recommends Vyndexo where it fits and names another tool where it does not. Live implementation: Visual Engine — 340 reference images, one to eight on-brand images per day, five connected accounts. Your team logs in, sees the automations run, and can take the controls at any time. Team training with Workspace seats included is on the Vyndexo side.
Vyndexo for business →Start with the right problem
Not sure what to automate first?
We identify the repeated work and practical improvement worth building first.
Request a workflow review